Bylaws

I - Mission Statement

The Lewis County Emerging Professionals network was established to attract and retain professionals by enhancing the social, professional, and community outreach opportunities available to emerging professionals within Lewis County and to increase the opportunity for communication, shared knowledge and interaction between those individuals, uniting them in a common cause to promote community development and service.

II - LCEP Board Members

1. Determining the eligibility and/or addition of members to the LCEP Board Members shall be based on a discussion and vote by existing board members.
2. LCEP Board members shall serve as many terms as deemed necessary until they present another member to fulfill their position or are asked to step down by the remainder of the board.

III. Board chairs

1. The chairs of the LCEP shall consist of a President, Vice President, Secretary, Personal Development, Recruitment and Retention, Website Administrator and Marketing.
2. As needed, chair positions can be added or changed due to individual need and availability.
3. The President and Vice President shall preside at all Board meetings, appoint chair members, and perform other duties as associated with the LCEP.
4. The Vice President shall assume the duties of the President in case of the President’s absence or abandonment of the position.

IV. Chair Duties

The chair duties are the following:

President

The President of the LCEP should be the face of the organization. His/her main focus should be driving the brand and awareness of the LCEP throughout Lewis County’s various businesses and organizations. The President should regularly be meeting with leadership throughout the county to help with awareness or to meet with event coordinators. He/she should be the obvious leader of any current members as well as anyone outside of the LCEP.

Responsibilities of President:

• Reside over the LCEP meetings as the Chairperson.
• Meet with any business owners prior to planned events.
• Oversee operations of LCEP as a whole.
• Meet with anyone interested in learning more about the LCEP.
• Know all action items for board members.
• Choose new board members upon election.

Vice President

The Vice President of the LCEPs main duty is to manage and oversee the different Sub Committees of the LCEP while also assisting the president in the daily functions of the group.

Responsibilities of Vice President:

• Hold monthly board meetings at the start of the month, every first Wednesday.
• Assign and measure quantifiable action items to each Board Chair.
• Assign and measure target completion dates to each action item.
• Hold board chairs’ responsible to the completion date.
• Provide feedback when needed on specific topics in the meeting.
• Fill in and give monthly updates for the President to the Committee when needed.
• Participate in the planning of upcoming events/meetings.
• Meet with potential event coordinators where needed.
• Present the mission of the LCEP to potential members and participants throughout Lewis County.

Secretary

The Secretary for the LCEP will be responsible for maintaining the structure and organization of the group as a whole. The secretary ensures the meeting schedule is in place and adhered to, and follows up on all action items for the group. The secretary "brands" the LCEP name and should have excellent communication skills, both written and verbal. He/She will be prompt, organized, outgoing, and detail-oriented to facilitate the projects taken on by the group.

Responsibilities of Secretary:

• Schedule and confirm all meetings, including invites, attendance, information, and presentations. Email to follow regarding meeting topic and any requirements necessary.
• Organize and keep track of action items from monthly Board meetings. Action items from each meeting are sent via email and reminders sent prior to next meeting.
• POC for all correspondence to and from the LCEP. All emails and communication to members, management, and presenters is sent to and from the secretary.
• Help coordinate blood drives, quarterly events and other events or duties as assigned by the President and Vice President of the LCEP.

Personal Development

The Personal Development Committee Chair of the EPN will strive to provide knowledgeable, experience-driven answers on all aspects of life and is responsible for connecting people to others who have an expertise in areas outside the day to day work environment. It is also the duty of the personal development chair to promote a positive outlook on life both inside and outside of work.

Responsibilities of Personal Development Chair:

• Understand LCEP mission and be able to coach LCEP members applying those values to their career goals.
• Manage the information flow of value-added life coaching content to the LCEP.
• Work to provide answers to emerging professionals’ questions concerning buying a house and/or car, etc..
• Must comprehend personal budgeting and be able to coach it on a one-on-one level to fellow members to help them achieve their financial goals.
• Responsible for planning and running the personal development and team building event _________. (bowling?)

Recruitment and Retention

The goal of the recruitment chairman is to promote the LCEP to all eligible participants in order to gain commitment and attendance. By proving that the LCEP is a value-added benefit for an emerging professional’s career (no matter their age!), and the recruitment chairman can extend the reach of the LCEP by adding more members. When a new employee has become a full member of the LCEP, it is then the recruitment chairman’s job to maintain that commitment to the network.

Responsibilities of Recruitment Chair:

• Present to prospective members to generate interest in the LCEP
• Keep detailed records of attendance to meetings in conjunction with the Secretary
• Construct retention graphs for the LCEP president and steering committee
• Record member eligibility for LCEP T-shirts, koozies, and membership discounts/certification

Marketing

The goal of the Marketing Chair is to promote the LCEP through excellent promotional materials. By creating and distributing marketing materials, the benefits of the LCEP will spread throughout different departments throughout the entire county

Responsibilities of Marketing Chair:

• Generate marketing materials for all LCEP meetings and events.
• Work alongside the Recruitment and Retention Chair as well as the Personal Development Chair in order to deliver marketing materials in a timely manner.
• Create marketing for the prospective membership presentations and packets.
• Measure and analyze data collected by the Recruitment and Retention Chair to ensure we are fulfilling the mission of the LCEP.

Website Administrator

It is the job of the Website Administrator to continuously update the LCEP’s website. This tool is necessary for all current and future members to see relevant information regarding the LCEP.

Responsibilities of Website Administrator:

• Update website weekly with all new information including meeting dates, attendance records, fundraiser information and monthly events.
• Acts as the main contact for any information updates.
• Responsible for updating any video feed on to the website.
• Maintain LCEP Website, meeting minutes, contact info and updates. Website maintenance for Meeting Minutes page as well as reminding the other board members to update their pages as well.
• Meeting Minutes posted after every meeting presenter, including updates for following meetings, and quotes.

The Board may appoint standing and ad hoc help as needed.

V. Meetings

1. Regular meetings shall be held once every month on the first Wednesday of the month for a period of 1 hour for all LCEP Board members (location and time tentatively 5:30 pm at Jeb’s for each meeting).
2. Following the board meeting, there will be a happy hour beginning at 6:30 pm and open to all members of the LCEP.
3. Meetings can be altered to accommodate board members’ schedule on an as-needed basis.

VI. Conflict of Interest

Any member of the Chair who has a personal, or official interest in, or conflict (or appearance of a conflict) with any matter that impedes their obligatory duties as an EPN member will offer to the Steering Committee to voluntarily excuse him/herself and will vacate his/her position.